Information Notice Regarding the Protection and Processing of Your Personal Data Communication Request Form
As Demes Kablo Sanayi ve Ticaret A.Ş., acting in our capacity as Data Controller, we hereby inform you, in accordance with the Law on the Protection of Personal Data No. 6698 (“KVKK”), all relevant legislation and regulatory decisions; within the scope of our duty to provide information, we wish to inform you regarding which of your personal data will be processed; the purposes for which your personal data will be processed; to whom and for what purposes it may be transferred; the methods of collection and the legal grounds; the processing periods; the identity of the data controller; and the rights granted to you under the KVKK.
1. DEFINITIONS:
The following terms used in this privacy notice:
Personal Data: Any information relating to an identified or identifiable natural person;
Law on the Protection of Personal Data (“KVKK”): Law No. 6698 on the Protection of Personal Data, which entered into force upon its publication in the Official Gazette on 7 April 2016;
Legislation: All laws, decrees with the force of law, regulations and bylaws containing provisions relating to the protection of personal data,
Board: The Personal Data Protection Board,
Processing of Personal Data: Any operation performed on personal data, such as the collection, recording, storage, retention, alteration, reorganisation, disclosure, transfer, acquisition, making available, classification or restriction of use of such data, whether carried out wholly or partly by automated means or by non-automated means provided that it forms part of a data filing system,
Data Controller: A natural or legal person who determines the purposes and means of processing personal data and is responsible for the establishment and management of the data recording system,
Data Processor: A natural or legal person who processes personal data on behalf of the data controller based on the authority granted by the data controller,
Data Subject: The natural person whose personal data is being processed,
Demes Kablo Sanayi ve Ticaret A.Ş.: The data controller registered with the Istanbul Trade Registry under registration number …, with MERSIS number …, having its registered office at …, and which has prepared this privacy notice.
2. PERSONAL DATA PROCESSED
The Personal Data We Process:
Identity: First Name, Surname
Contact: Email Address, Telephone Number
Other: Your message
3. PURPOSES FOR WHICH YOUR PERSONAL DATA IS PROCESSED
Demes Kablo Sanayi ve Ticaret A.Ş. processes your personal data on the legal grounds set out in Article 5 of the Personal Data Protection Law (KVKK), namely: “where expressly provided for by law”, “where necessary for the data controller to fulfil its legal obligations”, “where necessary for the legitimate interests of the data controller, provided that this does not infringe upon the fundamental rights and freedoms of the data subject”, it is necessary for the legitimate interests of the data controller”, “it is necessary for the establishment, exercise or defence of a legal claim” and “explicit consent has been obtained”, (i) in accordance with the law and the principles of good faith, (ii) accurate and, where necessary, up-to-date, (iii) For specific, explicit and legitimate purposes, (iiii) Relevant, limited and proportionate to the purpose for which they are processed, and (iv) Retained in accordance with the rules set out in the relevant legislation or for as long as necessary for the purpose for which they are processed; and in accordance with the purposes and legal grounds specified below; the data you have provided to us, or as it has been provided, is processed whilst maintaining its accuracy and up-to-date status:
• Managing quotation processes for product and service sales,
• Managing post-sales support services for products and services,
• Managing quotation processes for product and service purchases,
• Carrying out communication activities,
• Providing support via the website,
• Carrying out website management and operational activities,
• Monitoring and improving the website experience.
4. METHODS OF COLLECTING YOUR PERSONAL DATA AND THE LEGAL BASIS
Our company collects your personal data electronically or in writing, using automated and semi-automated methods, via our website, digital and printed forms, and cookies, in accordance with the conditions and purposes of personal data processing set out in Articles 5 and 6 of the Law. Your data is collected
• through your visit to the websitehttps://www.demes.com/iletisim/ and the actions you undertake during your visit,
• via cookies,
• by completing the form in the “Contact Us” section,
.
Your personal data may be processed by our Company in accordance with Articles 5 and 6 of the Personal Data Protection Law (KVKK) for the purposes listed above, either with your explicit consent or, in the exceptional cases specified by law, without your explicit consent. These exceptional cases are as follows:
• Where expressly provided for by law,
• The processing of data is necessary for the establishment, exercise or defence of a legal claim,
• The processing of data is necessary for the data controller to fulfil its legal obligations,
• The processing of data is necessary for the legitimate interests of the data controller, provided that such processing does not infringe upon the fundamental rights and freedoms of the data subject,
and is processed on these legal grounds.
We would like to point out that your personal data of a sensitive nature, other than that relating to health and sexual life, may be processed without the explicit consent of the data subject in the circumstances listed above and as provided for by law. However, your personal data relating to health and sexual life may only be processed without the data subject’s explicit consent by persons or authorised institutions and organisations subject to a duty of confidentiality, for the purposes of protecting public health, preventive medicine, the provision of medical diagnosis, treatment and care services, and the planning and management of healthcare services and their financing.
5. THE RETENTION PERIOD FOR YOUR PERSONAL DATA
Your personal data will be processed in accordance with legislation on the protection of personal data, including the “KVKK”, as well as regulatory decisions, national and international agreements, and the time limits stipulated in other legislation; and in any event, for as long as the purposes set out above remain valid. For example, in accordance with the relevant legislation: records relating to membership must be retained for 10 years pursuant to the relevant provisions of the Turkish Code of Obligations No. 6098, whilst internet traffic records relating to members must be retained for a maximum of 2 years pursuant to the relevant provisions of Law No. 5651.
6. TRANSFER OF YOUR PERSONAL DATA TO THIRD PARTIES AND/OR ABROAD
Your personal data may be transferred, in accordance with Articles 8 and 9 of the “KVKK” (Law on the Protection of Personal Data) regarding the transfer of personal data; based on the purposes set out in Article 3 of this document; and, where required by relevant legislation, primarily to authorised public institutions and organisations, as well as to to third parties, such as data storage and archiving companies, both within and outside Turkey, from whom we receive support in these areas.
7. LINKS TO THIRD-PARTY WEBSİTES
Our website may contain links to third-party websites, such as social media buttons and map applications. In such cases, the collection, processing, sharing or transfer of data by third parties is carried out by the relevant third parties. Your use of third-party websites and the sharing of data with these sites is subject to the privacy policies and terms of use of those sites and falls outside the scope of this Privacy Notice.
We recommend that you read the privacy policies of the websites you visit before sharing your personal data.
8. ACESS TO YOUR PERSONAL DATA AND YOUR RIGHTS UNDER THE DATA PROTECTION ACT
In accordance with Article 11 of the “KVKK”, by submitting a request to our Company;
• To find out whether your Personal Data has been processed,
• To request information regarding the processing of your Personal Data if it has been processed,
• To find out the purpose of the processing of your Personal Data and whether it is being used in accordance with that purpose,
• To know the third parties to whom your Personal Data has been transferred within or outside the country,
• Request the rectification of your Personal Data if it has been processed inaccurately or incompletely,
• Request the erasure or destruction of your Personal Data if the grounds for its processing no longer exist, subject to an assessment in accordance with the principles of purpose, duration and lawfulness,
• To request that third parties to whom your Personal Data has been transferred be notified of any rectification, erasure or destruction of your Personal Data,
• To object to a decision made solely through the automated processing of your Personal Data where such a decision results in a negative outcome for you,
• To claim compensation for any loss or damage suffered as a result of the unlawful processing of your Personal Data.
You have these rights.
In this context, you may submit your request regarding the above rights by:
· using any method specified by the Personal Data Protection Board, or
· completing the “Data Subject Request Form” and sending it to the email address provided below (which may change from time to time), or
· by completing the “Data Subject Request Form” and submitting it in person with identity-verifying documents to the postal address provided below (which may change from time to time), or by sending it via a notary public.
You may send it.
To exercise the rights specified above, the Data Subject must clearly and unambiguously state the matter in question in the application, which must include an explanation of the right they wish to exercise.
Whilst the subject of the request must relate to the applicant personally, if the application is made on behalf of another person, the applicant must have specific authority in this matter and this authority must be documented (special power of attorney). Furthermore, the application must include identity and address details, and documents verifying identity must be attached to the application. Requests made by unauthorised third parties on behalf of others will not be considered.
Demes Kablo Sanayi ve Ticaret A.Ş. will process your request free of charge as soon as possible and within 30 (thirty) days at the latest, depending on the nature of the request. Should any costs arise as a result of fulfilling your requests, we may only charge you the fees set out in the tariff determined by the Personal Data Protection Board.
Postal address: …………….
Email address: …………….
This Privacy Notice comes into effect on the date it is published on the website. Demes Kablo Sanayi ve Ticaret A.Ş. reserves the right to update this Privacy Notice at any time in line with changes to applicable legislation.